- Tourplan: Best for large DMCs managing complex, multi-destination operations. Offers advanced tools like Wetu integration, multi-currency support, and comprehensive financial management. Costs ~$1000/month with a 3-6 month setup time.
- Toogo: Designed for small to mid-sized DMCs. Simple, cloud-based platform with basic features for trip-building and financial tasks. Costs $150/month per user and takes 4-8 weeks to implement.
Quick Comparison:
Feature | Tourplan | Toogo |
Bedbank Integration | Yes | No |
Wetu Integration | Yes | No |
Multi-currency | Advanced | Basic |
Pricing | $1000/month | $150/month/user |
Setup Time | 3-6 months | 4-8 weeks |
Ideal For | Large DMCs (100+ users) | Small-Mid DMCs (<50) |
For those seeking a modern alternative, Odys combines flexibility with practical features like mobile support, real-time collaboration, and a hybrid pricing model starting at $300/month. Dive in to explore which software aligns with your business goals.
The World's Leading Software Solution for Tour Operators and DMCs
Main Features Comparison
The differences between these systems become apparent when you look at their main functionalities.
Tourplan Features for Large DMCs
Tourplan is designed for large-scale operators, offering enterprise-level tools like Wetu-powered client presentations and advanced margin management. It’s particularly suited for managing high-volume, multi-country operations, thanks to its strong price and margin management tools that cater to various market segments.
Toogo Basic Features
Toogo takes a simpler approach but comes with clear limitations. It provides basic tools for tour operators, such as accommodation booking and simple itinerary creation. However, its limited integration options make it less suitable for businesses looking to scale, echoing the earlier point about its scalability challenges.
Feature Comparison Table
Feature | Tourplan | Toogo |
Bedbank Integration | Yes | No |
Wetu Integration | Yes | No |
Multi-currency Support | Advanced | Basic |
Pricing Model | ~$1000/month | $150/month/user |
Market Focus | Enterprise DMCs | Small-Medium DMCs |
Both systems cover essential needs like API access and basic multi-destination support. However, Tourplan’s broader integration options and advanced financial tools make it a better fit for complex operations. This reflects the earlier observation that, despite price differences, both systems aim to serve larger operators.
Tourplan stands out with its Wetu integration, which allows for high-quality itinerary presentations. In contrast, Toogo sticks to basic templates.
These differences have a direct impact on day-to-day operations, which will be examined further in the next section.
System Setup and Daily Use
After comparing features, how easy a system is to set up and manage daily can make a big difference in operational efficiency.
Tourplan Workflow Options
Tourplan is built for large-scale operations, handling hundreds of users simultaneously with real-time syncing across its modules. Here’s what it offers:
- Customizable workflow templates for tailored processes
- Advanced user permissions to control access
- Detailed audit trails for tracking changes
- Concurrent editing with a built-in conflict resolution system
- Real-time booking updates to keep everything current
Toogo Interface and Tools
Toogo takes a simpler approach, focusing on core tools suitable for smaller teams. Its clean, intuitive dashboard makes booking management and basic financial tasks accessible. While it doesn’t have the depth of Tourplan, it covers the essentials for daily operations.
Daily Operation Features | Tourplan | Toogo |
Concurrent Users | Unlimited | Limited |
Real-time Updates | Full System | Basic Functions |
Mobile Access | Dedicated Apps | Web Interface |
Offline Capabilities | Yes | No |
Audit Trail | Comprehensive | Basic |
Setup Requirements
The setup process is where these systems differ significantly. Tourplan typically takes 3-6 months to implement, requiring detailed data migration, system configuration, and in-depth staff training programs [4]. Often, dedicated IT support is necessary.
Toogo, on the other hand, can be ready to use in just 4-8 weeks [5]. It involves simpler data migration and configuration, making it easier to get started without heavy technical resources.
Setup Component | Tourplan | Toogo |
Implementation Time | 3-6 months | 4-8 weeks |
Data Migration | Comprehensive | Basic |
Training Required | Extensive | Minimal |
Technical Support | Dedicated Team | Standard Support |
Configuration Options | Highly Customizable | Limited |
Tourplan’s complexity demands a larger investment of time and resources, while Toogo offers a quicker path to being operational.
Money Management Tools
After addressing operational setup challenges, financial management becomes a key area where systems can stand out.
Tourplan offers advanced financial tools, including support for over 30 currencies with automatic foreign exchange rate updates. Its automated B2B partner commission calculations simplify processes for larger DMCs managing extensive partnerships.
Toogo, on the other hand, provides more basic financial features. Its support is limited to five major currencies, which could pose challenges for DMCs expanding into global markets. Additionally, its manual commission tracking may suffice for smaller businesses but becomes cumbersome as operations scale.
Key Financial Management Capabilities
Feature | Tourplan | Toogo |
Cost accruals | Travel-specific revenue recognition | Basic expense tracking |
Supplier payments | Integrated payment management | Manual processing |
Financial reporting | Multi-currency, detailed reports | Basic financial statements |
Tourplan’s travel-specific revenue recognition ensures financial reporting aligns with service delivery dates, which is particularly useful for multi-date tours.
"Tourplan's automated commission tracking reduces errors and ensures timely partner payments while improving partnership profitability visibility" [1]
This comparison highlights a clear divide: Tourplan’s advanced tools cater to scalability and complexity, while Toogo’s simpler system may limit growth opportunities for larger operations.
Best Fit by Company Size
When evaluating operational and financial capabilities, company size often becomes the deciding factor.
Tourplan for Enterprise DMCs
Tourplan is designed for large-scale Destination Management Companies (DMCs) that handle complex, multi-destination operations. With a global presence supporting over 370 tour operators and DMCs [3], it’s built to manage high-volume bookings across various regions.
Its integrations, like the bedbank and Wetu, allow for seamless multi-currency transactions across international markets. These advanced features cater to the intricate needs of enterprise-level operations.
Toogo for Smaller DMCs
Toogo offers a more straightforward solution tailored to smaller operations. Its cloud-based setup eliminates the need for extensive IT infrastructure, making it a practical choice for DMCs with simpler requirements.
The platform claims to cut tour operation time by 35% [1] through its user-friendly interface. However, mid-sized operations often face challenges during implementation, which can slow its adoption.
Aspect | Tourplan | Toogo |
Starting Price | $1000/month | $150/month/user |
Ideal For | Enterprise DMCs with 100+ employees | Small DMCs with <50 employees |
Implementation Time | 3-6 months with IT support | 4-8 weeks with internal staff |
Volume Capacity | High-volume, multi-destination | Low to medium volume |
Missing Features in Both Systems
Despite their targeted features, both platforms lack some key modern functionalities:
- Limited Mobile Support: Neither system offers strong solutions for field staff, a major drawback for DMCs with on-ground teams [3].
- AI Analytics: Advanced tools for predicting market trends and analyzing customer behavior are noticeably absent [3].
- Real-time Collaboration: The lack of robust tools for real-time team collaboration can reduce efficiency, especially for geographically dispersed teams [3].
These gaps in functionality can hinder scalability, making it essential to weigh established systems against newer, more flexible alternatives.
Odys: New Market Option
For DMCs finding Tourplan and Toogo too complex or lacking in features, Odys steps in as a modern alternative. Designed by DMC professionals, it tackles common industry challenges with practical solutions.
Odys Main Features
Odys stands out with its all-in-one platform that integrates commercial, operational, and financial tools. Unlike Tourplan and Toogo, it includes mobile support and real-time collaboration, solving two major shortcomings of its competitors.
One of its standout tools is the built-in quoting system, eliminating the need for third-party tools like Wetu Travel [1]. This feature, combined with mobile-friendly functionality and seamless collaboration, directly addresses the limitations of older platforms.
Key Features:
- Sales: Interactive proposals with online signing
- Finance: Automated B2B commission management
- Operations: Real-time booking validation
- Communication: Direct supplier access and agency partner tools
Odys Pricing Structure
Odys offers a hybrid pricing model, combining fixed monthly fees with per-trip charges. This flexible approach differs from the rigid structures of competitors.
Monthly Fees:
- Small DMCs: $300 (basic integrations)
- Medium DMCs: $400 (expanded features)
- Large DMCs: $500 (advanced customization)
Odys User Experience
Odys simplifies workflows by automating tasks and centralizing data. Here’s what users can expect:
- Real-time booking validation minimizes back-and-forth emails
- Supplier communication is streamlined through a single platform
- Agency partners can track booking progress without needing updates
Conclusion
From the operational and financial comparisons, three clear options emerge when selecting DMC software:
Tourplan is best suited for large-scale operations, thanks to its integrations with bedbanks and Wetu, which enable advanced client presentations. However, its steep costs and complex onboarding make it less practical for smaller businesses.
Toogo, with its limited development and integrations, serves as a basic option but comes with challenges in implementation that may reduce its appeal, even for smaller operations.
Software Selection Guide
Here are key recommendations based on the type of DMC:
- Enterprise DMCs: Tourplan's integrations with bedbanks and Wetu make it worth considering despite its complexity.
- Medium DMCs: Odys' $400 tier strikes a balance between functionality and ease of use.
- Small DMCs: Odys' base package offers better features compared to Toogo's limited capabilities.
Odys stands out by addressing key shortcomings seen in traditional systems. Its pricing model directly resolves the rigid structures of older platforms, while its modern design supports operational growth through integrated payments and flexible pricing - areas where legacy systems often fall short.
FAQs
Is Tourplan legit?
Tourplan has been a trusted name in the travel industry for over three decades. Established in 1986, it offers enterprise-level software solutions tailored to the needs of travel businesses. Its reputation is backed by years of service and positive user feedback.
Here’s what one user had to say:
"Their services are outstanding. It has an extensive database program and provides a lot of detailed reports which makes analyzing your data much easier... It can be used for group as well as individual bookings." - Verified User, Mid-Market (51-1000 emp.) [6]
How do these solutions compare in pricing?
- Tourplan: Starts at approximately $1,000/month for enterprise-level users.
- Toogo: Charges $150 per user per month.
- Odys: Uses tiered pricing, ranging from $300 to $500 per month, with additional trip-based fees. [2]
What are the key implementation challenges?
- Lengthy onboarding: Setting up these systems can take months and requires thorough staff training (as mentioned in the System Setup section).
- Integration issues: Toogo, in particular, presents technical integration challenges.
Which system handles payments better?
Odys stands out for its built-in payment system integration. It simplifies financial tasks by allowing users to create payment links and manage email communications directly within the platform. This functionality is especially beneficial for Destination Management Companies (DMCs) of various sizes. [1]
Comentarios